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Keynote is a program that allows you to create and design presentations. It offers maximum flexibility and provides dynamic animations that will give your presentation the boost in appearance that will set it apart from PowerPoint presentations.

Getting Started

1.It is good practice to open the inspector (fig. 01) as you begin your work in Keynote. Most major formatting and editing functions will be found within the various menus of the Inspector. If you are planning on becoming a master Keynote-er it would be wise to acquaint yourself with the inspector from the beginning.

fig. 01
  • You can find the inspector under the View menu, it will be labeled as Show Inspector.
  • You can also access it with the keyboard by simultaneously pressing the Buttons Command, Option, and I (I for inspector).
  • Yucatán also locate the Inspector in the toolbar located along the top of the window.
fig. 02


Within the inspector there are many functions

  • Document
  • Slide
  • Build
  • Text
  • Graphic
  • Metrics
  • Table
  • Chart
  • Hyperlink
  • QuickTime


The Document tab of the inspector allows you to make adjustments to your presentation as a whole. Within the sub-panles you can choose your slide size, add audio, and add metadata to your presentation.

fig. 03

  • You can program your presentation to automatically start playing upon opening and you can activate it to loop upon completion. Explore and adjust the options as you fit to best suit your presentation purposes.
  • Keynote defaults your slide size to 1024x768. The program provides several standard aspect ratios, but also allows you to customize your own by opening up the drop down menu, and selecting Custom slide size...

Adding Audio

  • You can add an audio straight from your itunes library, However audio editing is extremely primitive on Keynote and may end abruptly if the timing of your presentation does not account for the audio. Note " extremely primative" means the only editing you can do to the audio is adjusting playback volume (use the volume slider).
fig. 04
  • If you are using an audio clip that is shorter than your presentation you can make it loop repeatedly. Keynote defaults to play once. To change it, open the drop down menu and select loop.

Inserting Metadata

You can insert metadata into your presentation under the Spotlight tab.

fig. 05

  • apply metadata as necessary for your project


In the slide inspector you can control the formatting and appearance of the slides in your presentation.

fig. 06
  • It is here that you can begin to adjust the pacing of your playback. You can adjust the duration of your transitions and also set your presentation to play automatically.
  • Note If you choose to use automatic playback be cautious that you are consistent in changing your options from On-Click to Automatically.


Effects are fairly straightforward. They are all contained on a drop down menu labeled Effect. For the most part they are all quite similar to transitions you may have encountered in PowerPoint. One of the coolest transitions available is called Magic Move.

Magic Move

Magic Move will animate a text box as slides progress through the presentation. In order to get Magic Move to work the text or image(s) must be on the first slide and the second slide. Note Magic Move will not animate an object off of the screen you will have to use a separate Effect or new slide to remove an object from your presentation or use Builds (discussed in the section Builds) to move objects in and out of a presentation.


Build lets you move objects in and out of a slide without changing slides. By selecting the object (clicking on it), you can control how it moves using the Build In or Build Out tabs. You can control the Direction the Build moves and the Order of which it occurs.

fig. 07

Once you have objects selected and have applied the effects you want, you can open the More Options window (accessible through the button at the bottom of the Inspector)

fig. 08
  • In Fig. 8 you can see that there are two objects with builds assigned to them.
  • More Options allows you to see the order of the Builds in a clear easy to understand way. As you make changes you can click the preview window within the Inspector to see how the changes you make change the presentation.
  • Within More Options you can set your Builds (and Actions) to occur On-Click or Automatically after or with an earlier effect.


  • Actions function as miniature slideshows that can be featured on one single slide.
  • They are edited similarly to Builds. You select them in the slide, and edit them through the Actions tab in the inspector.
  • The Effects for Actions describe how the slideshow will transition.
  • When you choose to use an Action a window ill open that will allow you to place images and decide their order for the slideshow. Fig. 09
fig. 09
  • When you apply an Action to an object you can change the Order and Duration of the action (just like with Builds)


Before you can edit Text a Text Box must first be inserted. Depending on how you open the program, the first slide may or may not default to have a text box. Regardless inserting a Text Box is easy. You can find the button in the toolbar long the top of the window.

fig. 10

After you select the button click, drag and select the region where you want to edit text.

Editing Text

  • The Text Inspector functions similarly to almost any word processing program.
  • You can change Color, Alignment and Spacing
fig. 11


Under the Columns tab you can add columns to your selected Text Box.

fig. 12


With the Bullets tab you can add an indention to your Text.

fig. 13
  • You can also change what the Bullet looks like by following the drop down menu Fig. 14
fig. 14


Within the Graphic tab you can add a border to your graphic with Stroke, a Drop Shadow with Shadow, a Refection and change the overall Opacity of all of the adjustments.

fig. 15
  • Experiment with these functions to find the most aesthetic options for your presentation.
  • Note these adjustments WILL continue to apply when using Actions


With Metrics you can precisely control the location of objects on the slide.

fig. 16


Table allows you to create tables for your slides. Follow the instructions to make the table that best suits your functions.

fig. 17


Chart allows you to create charts for your presentation. Although the function is present, Keynote is not the place to make charts. To make charts you should use Numbers or Excel, and then drag them into your presentation. If you choose to create a Chart in Keynote use the controls within the Inspector and make the best Chart you can.

fig. 18


Hyperlink allows you to turn any object into a hyperlink.

fig. 19

You can link to a different Slide, a Webpage, a different Keynote Slideshow, an Email Message, or you can Exit Slideshow

fig. 20


QuickTime allows you to edit movies that you may have inserted into your presentation.

Inserting a Video into your Presentation

1. At the top of your screen select Insert, Choose (or use the keyboard shortcut- Shift, Command, V), and select the video you want to insert into your presentation. 2. You can adjust the size of the video by dragging the corners or sides of the video.
Note Your video will automatically maintain the aspect ratio.

Adjusting Video Settings

  • The QuickTime tab allows you to choose the start and end point of video.
  • Poster Frame refers to the the resting frame of the video (the frame you want to showcase for the video)
fig. 21